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Employer Relations and Recruitment Guidelines

Employer Relations and Recruitment Guidelines

Career Services at Suffolk County Community College (hereinafter referred to as Suffolk County Community College) will provide recruitment services and the opportunity to post positions to Suffolk’s College Central (Suffolk County Community College’s online job board), and/or in our offices for organizations that meet the following basic criteria in their job postings and hiring practices:

  • The organization must accurately describe the responsibilities and requirements for the opportunities it offers in all publicity, including information sessions and events.
  • Jobs must be at a legitimate place of business other than a private residence.
  • All conditions for advertised positions must be clearly publicized in the position description. This includes, but is not limited to: unpaid internships and positions that are commission only. Unpaid internships must be compliant with the Fair Labor Standards Act (i.e., it is structured such that it offers more of an educational benefit to the intern than a utilitarian benefit to the company.
  • Independent contractor positions will not be approved.
  • If a position is paid, the rate of pay must meet New York State minimum wage guidelines. See below, Recruiting Guidelines for Co-ops and Internships, for information about unpaid internships.
  • The employer must comply with all federal, New York State and local government equal employment opportunity laws, rules and regulations, along with all Suffolk County Community College policies and provisions. See Legal Affairs.
  • All jobs are subject to review, edit and approval by the career services staff.

In addition, for Suffolk’s College Central:

  • All jobs will be reviewed by Career Services staff, and you will receive e-mail notification upon approval. While this program is based on self-disclosure and honesty in providing accurate information, please note, that jobs with incomplete information and/or duplicate listings may be removed without notice.
  • Approved jobs will be listed in Suffolk’s College Central for 60 days. It is your responsibility, once the position is closed, to update your account and complete the status of the job as timely as possible.
  • Ten days prior to the expiration of each job listing, you will receive an e-mail message requesting placement information and indicating that the job will soon be removed from the system. You may choose to extend your job listing by renewing for an additional 60 days at this time.
  • You may add a new job or delete a current job listing from the database at any time.
  • All employer accounts created are owned by the employer not the person who registered the account.
  • In addition, those employers, who choose to have the Career Services staff manage their accounts, will receive a follow-up call from the Career Services Office five to ten days prior to the expiration date of job.

Third-Party Employers and Multi-level Marketing Guidelines

Third-Party recruiters are agencies, organizations, or individuals recruiting for temporary, part-time, or full-time employment opportunities other than for their own needs are not allowed to utilize the College Central Network unless they are posting for in office positions. Nor will they be allowed to recruit on campus or participate at career events.

Independent contractor positions will not be approved.

Any company or organization that asks for registration fees, start-up costs, purchases of inventory, or any initial costs required to be paid by the employee to begin employment with that company or organization may not be listed in College Central or permitted to recruit on-campus. Exceptions to this are professions that require costs for professional certifications or licenses paid to the professional certifying organization, State government, or Federal government, without which the employee would not be legally able to perform the responsibilities of the job (e.g., Series 6, Series 7 or Series 63 licenses; NYS certification for educators, CASAC certification, etc.).

Co-ops and Internships

Cooperative Education (hereinafter referred to as co-op) and internships at Suffolk County Community College provide students with the opportunity to gain practical work experience in a field related to their career interests. Students are instructed by the Career Services staff or faculty on resumé writing, interviewing skills and work place issues.

In general practice, co-ops and internships are different types of applied learning; however, the terms are sometimes used interchangeably. At Suffolk County Community College, a co-op and an internship are essentially treated the same as we do not have distinct programs for each.

Co-ops and internships will be paid experiences. A co-op/internship may be unpaid if it meets the criteria as outlined by the U.S. Department of Labor Fact Sheet #71; as determined by Suffolk County Community College Career Services staff and/or faculty. Career Services will be happy to assist you with the details of developing a co-op/internship that meets these standards.

The role of the employer in a co-op/internship relationship with Suffolk County Community College is as follows:

  • The employer must develop a job description that accurately describes the student’s responsibilities, preferred hours, skills, wage, etc. Jobs should include exposure to key business practices common to that industry and offer the students an opportunity to gain knowledge and experience in a supervised environment.
  • 3-4 learning goals clearly stating the skill(s) that the student will learn and the work activities associated with learning those skills.
  • Select and interview candidates and notify the designated agent at Suffolk County Community College upon making a hiring decision.
  • Designate an appropriate supervisor and work assignments.
  • Designate and maintain a safe and functional work environment. Jobs in home offices will not be permitted.
  • Permit a representative from Career Services or a designated faculty member to meet the student’s direct supervisor to gain detailed knowledge of the organization, facility, internship program, and visit the students in his/her work environment. Upon the student’s consent, the employer may photograph the student at the job site for publicity purposes.
  • Complete evaluations of the student distributed by the Career Services or the faculty member to provide valuable feedback on the student’s performance.

Volunteer Positions with Not-for-Profit Organizations

Volunteer positions may be posted by not-for-profit organizations which must be organized and operated solely for charitable, educational, or religious purposes provided they meet the following criteria:

  • No contract of hire expressed or implied
  • No promise of compensation
  • Cannot replace paid staff or do work of paid staff
  • Cannot be required to work specific hours
  • Cannot be required to perform duties involuntarily

Career and Job/Internship Fair

Each campus of Suffolk County Community College coordinates career/job fairs. Eligible employers will be those that offer full-time or part-time positions at the educational level of Suffolk County Community College students; and/or part-time or internship positions that have been screened to qualify as valid co-op/internship opportunities.

Since career fair space is limited, employer participants are accepted on a first come, first served basis. Employer industry classification is also screened to ensure that there are a wide variety of employers, and that employers match the educational/industry preparation of Suffolk County Community College students. Career Services reserves the right to deny employer registration to a career fair to maintain employer industry diversity, and/or if the offered jobs are not in the best interest of Suffolk County Community College students.

On-Campus Recruiting

On-campus recruitment (OCR) sessions at Suffolk County Community College are for employers/military recruiters who want to visit a campus to connect with students. Each campus has their own procedures to handle employer visits however our standards are consistent. Contact the campus career center to learn more about OCR and how to coordinate a visit or participate in other activities.

Employers who utilize the OCR program are asked to give a minimum of 48 hours in the event of a cancellation. There are times when OCR must be cancelled by Suffolk County Community College due to unforeseen circumstances (e.g., inclement weather) and an effort will be made to contact the employer regarding the cancellation.

Employer visits to recruit on campus are restricted to the terms and venue set by the Career Services office so as not to disrupt the educational process. Employers are not allowed to tour the campus grounds recruiting students as they walk between classes, in the parking lots, or in classrooms or hallways, unless otherwise authorized.

Job Offers to Students

Career Services firmly believes that it is in the best interest of both students and employers to allow adequate time for students to make an informed decision about whether to accept or decline an offer of employment. Students who are able to analyze sufficiently all information at their disposal will be more confident in their choices, and employers will benefit from hiring candidates who have a sincere interest in honoring their commitment.

We agree with the National Association of Colleges and Employers (NACE) and encourage employers to abide by NACE guidelines to allow students a reasonable amount of time to accept job offers. According to NACE, “the best employment decisions for both students and employers are those that are made without pressure and with the greatest amount of information.” (http://www.naceweb.org/principles/reasonable_offer.htm  For the full article on “reasonable offer guidelines.”

Grievances

Career Services staff will investigate complaints by users of our services that may involve employers, job postings, and/or work assignments. If it is determined that the complaint is justified, we reserve the right to deny requests for future recruitment activity. Career Services reserves the right to terminate or refuse the participation of any organization in all Career Services activities.

Right to Refuse Service

Career Services is committed to the principles of equal opportunity, respect, and fair treatment for all. Accordingly, Career Services reserves the right to reject placement requests from any prospective employer whose postings, policies, or procedures appear to violate law and/or Suffolk County Community College's commitment to equal opportunity and fair treatment for all, regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, marital status, status as a military veteran, domestic violence victim status, or criminal conviction.

Additional factors that may lead to exclusion from recruitment activities at Suffolk County Community College include, but are not limited to: recruitment on-campus outside of agreed upon hours and space, fraud, misrepresentation, breach of confidentiality, complaints by or harassment of Suffolk County Community College students, alumni, or staff, failure to adhere to college policies and/or any violation of federal, state and local laws, rules or regulations, or requiring personal information (e.g. bank and/or social security numbers) when not part of the hiring process.

Suffolk County Community College Equal Opportunity Statement

Suffolk County Community College is an equal employment/affirmative action educator and employer. Pursuant to College policy, the College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the College community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

The College’s policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence. Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the College Title IX Coordinator at 631-451-4950.  Inquiries may also be directed to the United States Department of Education’s Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.

EEO/AA Guidelines
The Career Services offices at Suffolk County Community College is an equal employment/affirmative action educator and employer and shall not discriminate against any person because of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.

Suffolk County Community College is an equal employment/affirmative action institution and shall not discriminate against any person because of race, color, religion, sex, age, marital status, sexual preference, national origin, or handicap, except as such conditions may constitute bonafide occupational or assignment qualifications.